Time and expense registration
Recording hours and expenses has become increasingly important. You want to know immediately whether more or fewer hours have been worked on a project and whether unforeseen expenses have been incurred, which may have to be paid by the client.
With the RentBuddy BackStage App on your phone, recording will be easier and faster.
Time recording
Hours can be recorded per project, but also without a project in RentBuddy. All the hours recorded can be checked and adjusted from RentBuddy. It is also possible to record hours by specifying a period using a start and end date.
Types of work
Simply stating the number of hours or stating a start and end time is sometimes not enough. You also want to know what the hours were spent on. Therefore, you have the possibility to create an unlimited number of fixed work types, giving you a nice overview of the hours made and what they were spent on. Think for example of office hours, construction, break, project management hours etc.
Contract hours / working hours
For employees, you can record contract hours per month or working hours per day. This information will be used to provide a clear overview of the hours spent by employees. These can then be used in the periodic settlements.
Annual review hourly balance
When you use contract hours, you have the option of requesting a monthly overview of the balance of hours worked or written per employee.
You can use this overview for your salary administration.
The annual review can be made visible in a compact but also in a very extensive way. If you like to use working hours per day, an overview of the hours worked or written per employee can be generated per month.
This overview is very detailed and can also be used for salary administration.Â
Hourly correction
It is possible to apply automatic time corrections to written hours. Think for example of the automatic depreciation of lunch breaks.
Clocking in and out
Per employee you can define a pin code for the clock-in and clock-out screen that is processed within our application. This way, people can clock in and out from their workplace at the office or warehouse. It goes without saying that you can also clock in and out on your phone using the RentBuddy BackStage App. All the hours recorded can be logged per project, but also without a project.
Leave balance
RentBuddy has a personnel planning system in which leave requests can also be made. When the employee's manager approves the leave requests, he or she must also calculate what will happen to the leave hours of the employee. For each employee, a "start of leave hours" and "open leave hours" can be recorded. Eventually, you will get an overview of the leave balance per employee that can be used for your salary administration.
Print timesheet
The printing of written hours is possible from RentBuddy. Time sheets can be printed and filtered by period, employee and/or project/file.Â
Expenses registration
Expenses can be recorded per project, but also without a project. When you record expenses "behind" a project, they will be included in the subsequent calculation. Â
Fixed rate for expenses
You can set a fixed rate per expense type. If this is overwritten, it will be indicated.
Annex to expenses
You also want to be able to immediately capture a photo of your receipt or invoice for expenses in RentBuddy. The attachment can be linked directly to an expense record.
A photo or attachment can be added directly from your phone via the RentBuddy app.
Print cost statement
The printing of the recorded expenses is possible from RentBuddy. Expense reports can be printed and filtered by period, employee and/or project/ file
Declaring hours per case
It is possible that you have special projects where hours need to be invoiced in a different way. For example, hours as a service. The so-called 'hourly bill' projects. If this is the case for you, we will be happy to discuss it during a demo.
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The most complete ERP
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RentBuddy CRM can compete with renowned CRM applications and links to Postcode and KvK.
Material management
Multi-warehouse
Quotations, rentals and sales
From quotation to order confirmation and from hiring and purchasing to sales and installation projects.
Staff and vehicle planning
Detailed timetables, inviting staff and assigning functions to your projects.
Time and expense registration
The personnel module with the hour, expense and leave and overtime registration
Backstage mobile app
Providing call sheets, feedback and repair notifications to both in-house and freelancers.
Service, repair and maintenance
Manage your own materials or service and/or repair third-party materials, as well as view inspection days.
Financial administration
A fully integrated financial administration or links to external financial packages.
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