Invoicing
Easily keep track of the projects that are ready for invoicing or whether a part or advance payment should be invoiced.
- Unburdened
- Extensive
- Specially for the rental industry
Clear invoicing
We understand that during the peak season there is little or no time to check the invoicing of all projects. Have they been invoiced correctly or at all? In RentBuddy, we make this transparent for you by making it easy to see whether a project is ready to be invoiced or whether a part of it should be invoiced.
Update invoice balance
RentBuddy has its own financial module integrated into the application. We are therefore talking about a complete ERP package!
Of course, it may be that you prefer to work with your own financial package or use RentBuddy Finance.
For these clients we have ensured that payments or invoice balances can be kept up to date manually. This way you still have an overview in RentBuddy and you don't have to keep asking the administration for the status. It goes without saying that this is a lot quicker and more efficient with our own financial package.
Advance payments / Invoice scheme
Creating advance invoices is one of RentBuddy's standard functionalities. An advance payment can be made both inclusive and exclusive of VAT. For example, as an advance payment. Normally, an advance invoice is a balance item, because your customer still owes you something and it is not yet turnover. Yet there are customers who want to include an advance payment in their profit and loss account. RentBuddy supports this too. When making a final invoice, all advance payments can be automatically settled in full or in part.
Prepayments
In conjunction with the RentBuddy Financial module, bookings can also be made on a special ledger account. Prepayments can also be settled automatically during invoicing.
Invoice email address
Often debtors have a special e-mail address to which the invoices should be sent. Per debtor you can define one or more e-mail addresses. If your customer requires a reference, this can be defined in the project.
Reminders
Crediting
Creating a credit note / credit invoice is done quickly.
You select the invoice and via "corrections" you can immediately create a credit invoice. The two invoices can also be debited directly from each other, so that the balances are nicely balanced.
Crediting a part of your quotation/project is of course also possible.
Our invoicing program knows exactly which quantities and which order lines have been invoiced and will therefore always be balanced.Â
Want to re-create an invoice for a different debtor? That too is fully supported. You credit the invoice for debtor A, change the debtor to B and re-create the invoice. This way, you can easily create an invoice for another customer.
Do you invoice a project again? RentBuddy will only invoice the changed or new lines. This prevents accidental double invoicing in busy times.
Create debtor directly
If you want to invoice a project and no debtor has been created for the customer because he rents from you for the first time, for example, you can click on one button to create the debtor when creating the invoice. Via debtor management you can adjust and complete the data later.
For reasons of speed, invoices can be sent to new customers immediately.Â
Divergent debtor
The customer of a project is not always the person to whom the invoice should be sent. For each project, you can specify in advance who the customer is and who the debtor is for the relevant invoice.Â
Change debtor
Each invoice has its own debtor, which makes it possible to credit and debit an invoice within the same project and then create a new invoice for a different debtor. The creation of a new project is no longer necessary.
Collective Invoice
Projects can be linked together using main and sub-projects. From the main project, a collective invoice can be made directly, in which the sub-projects are included. Of course the sub-projects can also be invoiced separately.Â
Manage your projects faster
than before
The most complete ERP
solution for the rental industry
Backstage mobile app
Providing call sheets, feedback and repair notifications to both in-house and freelancers.
Service, repair and maintenance
Manage your own materials or service and/or repair third-party materials, as well as view inspection days.
Financial administration
A fully integrated financial administration or links to external financial packages.
Quotations, rentals and sales
From quotation to order confirmation and from hiring and purchasing to sales and installation projects.
Staff and vehicle planning
Detailed timetables, inviting staff and assigning functions to your projects.
Time and expense registration
The personnel module with the hour, expense and leave and overtime registration
Backstage mobile app
Providing call sheets, feedback and repair notifications to both in-house and freelancers.
Service, repair and maintenance
Manage your own materials or service and/or repair third-party materials, as well as view inspection days.
Financial administration
A fully integrated financial administration or links to external financial packages.
Product
Branches
RentBuddy
Need information?
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