Material Management
Manage your entire product/inventory database from a single, centralized platform. Keep track of assemblies, flexible sets, accessories, alternatives, stock locations, serial numbers, prices, and cost prices efficiently and clearly.
Do you always know where your equipment is?
In a rental company, inventory is constantly changing. Equipment is rented out, moved, cleaned, or maintained. Sometimes it is rented from colleagues, and during setup or takedown, it often turns out that something needs to be changed at the last minute.
At times like these, you want to be able to rely on up-to-date equipment scheduling. You want to know right away what’s available, where it is, and what alternatives you can offer if something isn’t available. RentBuddy Next brings all that information together.
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Articles & Compilations
Manage individual and fixed assemblies and flexible sets from a single product database. Create combinations of materials and decide for yourself which components are required and where flexibility is possible when assembling a project.
Did you forget to list an item?
Did you forget to include an accessory in your quote? That’s not only inconvenient for the customer, but it can also cause immediate problems during the event.
In RentBuddy, you can suggest additional items for each item, configuration, or flexible set. When creating a quote or project, the system automatically asks whether these items should be added.
Think of a tripod with a microphone, a colored table skirt with a standing table, popcorn with a popcorn machine, or the right cables with a technical setup.
Result: You help the customer make sure nothing is overlooked, improve the quality of your quote, and generate additional revenue at the same time.
Warehouses & Locations
Do you operate from a single warehouse or multiple locations? RentBuddy supports multiple warehouses, zones, and stock locations. This way, you’ll not only know whether materials are available, but also where they’re located.
By logically distributing materials across warehouses and locations, walking routes, inventory counts, order preparation, and returns processing can be organized more efficiently. Internal transfers between locations also remain transparent.
Result: Less time spent searching in the warehouse, more efficient loading and unloading, and better visibility into material movements between locations and projects.
Scan, register, and track
When preparing, delivering, returning, and moving equipment, you want to know exactly what’s happening. By recording items and serial numbers as they move through the supply chain, you can see where equipment is located, how often it’s being used, and what hasn’t been returned yet.
RentBuddy Scan helps the warehouse staff during picking and returns and makes discrepancies more quickly apparent. This allows you to immediately follow up on missing, damaged, or incorrectly returned items.
Result: Fewer errors in the warehouse and better insight into the entire lifecycle of your equipment. You can see what’s missing, what needs maintenance, and which items are used most frequently.
Prices and Cost Prices
Inventory management isn't just about availability and stock levels. You also want to know how much each item generates. That's why RentBuddy links items to rental rates, discounts, cost prices, and financial institutions.
Set tiered pricing, customer agreements, and discount agreements by brand. The cost of equipment can be broken down into fixed, one-time, and recurring costs, giving you better insight into the actual return on your rental equipment.
Result: Not only do you know where your materials are, but also how much they cost and what they yield.
Settling Accounts for Packaging and Deposit Refunds
In the party and catering rental business, you regularly have to deal with packaging and deposits. Think of crates, kegs, bottles, and other packaging that is returned after an event.
RentBuddy tracks what has been issued and what is returned, and automatically calculates which packaging needs to be accounted for. At the same time, inventory records are kept up to date, so the warehouse knows how many items are still expected to be returned.
Passing on Cleaning Costs
Not every item comes back clean. Tableware and silverware need to be cleaned, cables need to be rewound, and other items sometimes require extra attention before they can be rented out again. That takes time—and therefore money.
In RentBuddy, you can set cleaning fees for each item. You can choose whether these fees are charged by default or only added when an item actually requires extra cleaning.
Result: Additional cleaning work is not overlooked and can be billed immediately and transparently.