Mapping Out Your Pre- and Post-Production
Margins are getting smaller and smaller, and the “quiet” hours, in particular, often slip through the cracks. With pre- and post-calculation, it becomes clear just how efficient your productions actually are. Yes, “are”—not “were”! With the new Setlists module, you’ll have a firm grasp of your production hours well before the show even starts.
With RentBuddy SETLISTS , you can organize all the work related to your events and productions in one easy-to-use environment. Assign tasks, schedule your staff, monitor budgets, and track actual hours worked—from the initial preparations to the final tasks after the event.
Compare planned and actual costs, identify variances, and easily invoice your client for additional work.
This way, you can work more efficiently, maintain a clear financial overview, and get more out of every production run.
What Makes Setlists Special
Are you a fan of apps like Trello, Monday, Asana, or ClickUp? If so, you can now replace them with RentBuddy Setlists. With the integrated Setlists module, you can combine the features of Kanban boards with your RentBuddy Next projects.
A traditional Kanban app usually stops at organizing and completing tasks.
SETLISTS integrates task management with the commercial and operational realities of a production—from preparation and execution to time tracking, budget control, and invoicing.
Find everything on your Setlists
Making a schedule is one thing. Making sure everything is ready on time is a whole different story. That’s why you track every step within your setlist. All designs, CAD drawings, internal meetings, and production data—you manage them all together with your team.
The result: See where you stand right from the start of production and keep expectations clear within your team
Stay on top of your production and tasks
Setlists at a Glance
Map Out All Your Activities
Plan your pre-production and post-production within your project. See at a glance where you stand and what’s approaching a deadline. Provide insight to your production team.
Time Tracking
Record all work related to the project, item, or internal matters. Bill any additional work directly to your client or log your hours against your budget. Identify where your margins are and where bottlenecks might arise.
Share it with your team
You decide who the owner is and which employees can view or participate in the project's to-do list. You also decide whether they can log hours, comment on tasks, or view only their own tasks—or not.
And here are some other things you can do...
Checklist and Labels
Create your own checklist items for each section/card. Create labels that you can use to filter and view all of your team's comments for each card.
Share your documents
Share important documents such as CAD drawings, accreditations, and damage photos with your team.
Focus on Your Margins and Invoices
Where do we stand with our project? Did we budget it correctly, or are there any additional costs we still need to pass on to our client? No more surprises afterward.
Watch our video on Setlists in action
Seeing is believing...
Would you like to see Setlists in action? Click on the video to see what this module can do for you.